Skip to content Skip to footer

Collaborating for Success: How AI is Powering Book Writing Collaboration

Different applications utilize artificial intelligence (AI) to offer book writing collaboration – a service provided by many cloud hosting companies to make life easier for business owners and freelance writers. These cloud-based tools are extremely helpful in simplifying workflows and can be highly advantageous for those using them. As such, these applications can be invaluable resources for a wide range of businesses and individuals alike, making it possible for everyone to benefit from the convenience of online collaboration.

Before deciding which AI-based app to select for collaborative writing, it is essential to assess precisely what features adequately define the meaning of “collaborative writing tools”. Through this process, we can evaluate the available options and determine which one would be the most suitable.

What are the Tools for Collaborative Writing?

These specialized toolkits allow teams to collaborate on a single document concurrently. Access is limited only to those who have been authorized and these platforms come equipped with many features that enable users to write, revise, assess, and approve written content. Also, they offer an array of functionalities for organizing information efficiently and securely to ensure that all team members can access the exact document version quickly and without any confusion.

The remarkable features of this software include the capability to share information in real-time, manage multiple users and assign each a specific role, allow commenting and note-taking, track different versions of documents, and offer to export in many other formats. All these features make it an invaluable tool for professionals who need to collaborate on projects.

What Should You Look for When Choosing Book Writing Collaboration Tool?

After carefully considering and evaluating multiple applications, it is clear that the most essential element to consider when selecting the right one is whether they offer the basic components indispensable for achieving successful teamwork and collaboration. If you can leave comments on an app, it is easier to provide your suggestions when a colleague is editing a text and their corrections are not quite accurate.

Having access to an edit history feature is essential for tracking who made changes and where they were applied. Using a collaborative writing/editing tool allows multiple writers to work together without conflicting with one another.

Finally, any good AI app should be able to export documents into various formats, ranging from DOC files to PDFs. Finding the perfect app to suit your team’s needs and fulfill the criteria can be challenging, particularly since many apps only have a limited number of features. Nevertheless, there are some excellent tools you can start utilizing immediately to help you reach your goals.

Google Docs

It is hardly surprising that modern writers, upon reading this article, would immediately think of Google Docs – given its no-cost status and the variety of activities it can facilitate. Its popularity has grown exponentially in recent years owing to these qualities, making it an ideal choice for those seeking an accessible and powerful platform for their writing projects.

Statistics show that an impressive 25 million people use this tool every month, thanks to its user-friendly interface and seamless integration with Google accounts. Moreover, it offers features that meet all the necessary criteria for efficient operation, making it one of the most popular tools available.

First, its user-friendly interface makes it an ideal choice for multiple people to collaborate on a single document. Additionally, you can make changes to the document while not connected to the internet and as soon as you get back online, your modifications will be visible and available for everyone else working on the same document.

Secondly, Google Docs offers many other beneficial features, such as Revision History, Comments, and Multi-Format Export. Furthermore, integration with various other content management tools simplifies creating documents. This makes the entire process of creating and sharing documents more efficient and streamlined than ever before.

Finally, there is one more noteworthy feature that we have not yet discussed – the ability to suggest edits. This remarkable capability allows co-writers to view both the original text and your proposed alterations, giving them the power to either embrace or reject your suggested changes.

Book Writing Collaboration Using Office 365

Office 365 is a formidable competitor to Google Apps, both of which offer equivalent features such as collaboration, version control, auto-saving, and commenting.

Despite their similarities, Office 365 and Microsoft Office have some significant differences. Notably, Office 365 provides a complete package of applications such as Word, Excel, PowerPoint, and OneNote. Users can access with the same Microsoft account. This means users will not need to sign in separately each time they use a different program. As an added benefit, these programs are kept up-to-date automatically without any extra effort on the part of the user.

In addition to its useful functions, this software offers a spellchecker for publishing content on blogs or websites, the capability of inserting hyperlinks, an array of style options in a gallery format, the ability to locate and replace words, read mode for easier viewing, integration with images and photos, page layout tools such as margins and orientation settings, building tables from scratch or using pre-made templates from the template gallery.

You can try it out without cost as it has a generous 30-day trial period. Furthermore, two distinct package types are on offer: the “For Home” package which costs $99.99 per annum, and the “For Business” option which ranges from $5-$20 per month depending on how many users it is intended to cater for.


LivingWriter is a cloud-based application designed for the collaborative writing of literary texts but can also be used for other purposes such as researching and crafting student essays. It facilitates an efficient and productive workflow for writers to compose their stories quickly, allowing them to focus on the creative aspects rather than worrying about the technicalities of how their words are being organized.

This app can help you write high-quality material by suggesting a story structure. It has numerous templates for literary work, as well as tutorial videos to guide you. You also have the option to add notes on the right-side panel, which can be closed if desired, along with descriptions and photos.

The author can grant permission to other users to collaborate in editing or reviewing the material. If needed, each user can look at the prior versions and label the present version. The auto-save feature of the program minimizes the possibility of losing your file due to a system reboot. Furthermore, you can track your progress with the Goals feature and leverage Grammarly integration to proofread the text.


This is a tool that helps with creating, editing, and sending text messages. Its main advantage is the ability to function without needing to use your hands, as well as its capability of recognizing voice commands, making the typing process much faster and more efficient.

Draft provides three unique functions: it enables users to take notes by importing data from the web and adding it in various formats; it allows for editing content through offline commands with email notifications of any changes; and, finally, Draft facilitates quick messaging across other services such as Twitter.

The basic version of Draft is free. But if you’re looking to unlock additional features and get access to the latest updates, then for a nominal monthly fee of $3.99 you can upgrade your experience. With this small payment, you will be able to enjoy extra capabilities and stay up-to-date with the latest releases.

Dropbox Paper

This sophisticated cloud-based text editor provides an ideal platform for book writing collaboration. To start, register an account on Dropbox and create a page. After this, you can easily invite your teammates to contribute to the documents by editing them together. In this way, you can ensure that everyone has access to the same version of each document, allowing for more efficient collaboration.

This online platform has a variety of intriguing capabilities. You can insert practically any type of content (including YouTube videos, audio files, and other documents) into the document. What’s more, the tool provides you with automated text formatting options. It also allows for generating folders comprised of documents that can be edited by other users too.

If you’re not happy with any part of the document, feel free to leave a comment. On the other hand, if you’re happy with it, then why not add a funny sticker too? The great thing about Dropbox Paper is that it’s free of charge – even though it doesn’t work offline and requires an internet connection to make changes.

Zoho Docs

Zoho Docs is a powerful document management software, as well as a book writing collaboration tool that offers users an extensive range of services from the initial stages of designing and publishing to the final steps of editing and saving data. It provides an array of features that allow you to easily create, organize, store, and share documents securely.

With its intuitive design, Zoho Docs helps you manage all your digital content in one central location – streamlining workflows and enabling collaboration with colleagues or teammates. Along with its wide variety of document management features, it also provides file-sharing services that facilitate teamwork on various projects.

This tool stands out due to its straightforward interface that doesn’t require any technical know-how, and the possibility of integrating with Google’s services. You can upload any file size and open it without an internet connection, making this tool suitable for both business and personal use.

Utilizing GatherContent for Book Writing Collaboration

The GatherContent platform is an ideal tool for any team working on content, as it provides a comprehensive solution to managing and organizing the entire process. It offers users a way to avoid the chaos that can often come with collaborating on projects by streamlining communication and ensuring everyone is on the same page.

This all-in-one platform simplifies workflow while still allowing teams to work together efficiently and effectively, making it the perfect solution for anyone looking to create content collaboratively. It also provides useful features such as tracking project progress, controlling workflows, customizing templates for each type of content, and adding tabs for convenient access to necessary components.

Users can easily set up the workflow. For instance, when one team member completes work on a page, the system will automatically notify the next in line to take over. GatherContent provides the ability to set up different roles with distinct levels of authority for each. For instance, one user can have the role of a commenter while another can have editing privileges. In this way, it is very easy to check the revision history and figure out who has made what changes to a document. Moreover, this feature provides an extra layer of control and accountability in collaborative editing processes.

Final Thoughts

This article has only touched upon a limited number of available AI solutions, but in our opinion, the ones discussed are the most reliable and effective. They represent tried-and-true approaches to common problems and should be viewed as being among the best options for resolving these issues.

It’s incredibly simple to start with any of these collaborative AI writing tools, as they all provide complimentary packages so you can experience firsthand how easy and efficient collaborative writing can be. Why not take advantage of the opportunity to experiment with these services and see for yourself what advantages a streamlined, productive collaborative writing process could bring?

Will You Create Your Winning Book?​

Write your success story—watch our writing skills webinar!

By opting in, you’re joining our vibrant community! Expect 2-3 weekly newsletters packed with curated content, exclusive updates, and valuable insights to fuel your journey. Welcome to the conversation!

Copyright © 2023 The Author Incubator | Powered by Difference Press

Will You Create Your Winning Book?

Write your success story
Watch our writing skills webinar!

By opting in, you’re joining our vibrant community! Expect 2-3 weekly newsletters packed with curated content, exclusive updates, and valuable insights to fuel your journey. Welcome to the conversation!

Don't Leave Without Your Free Copy of Inkubated Magazine!

Grab a copy of our Digital Magazine full of author success stories & writing tips

By opting in, you’re joining our vibrant community! Expect 2-3 weekly newsletters packed with curated content, exclusive updates, and valuable insights to fuel your journey. Welcome to the conversation!